For the purposes of the Data Protection Act 1998, the data controller is Ipswich School of 25 Henley Road, Ipswich, Suffolk IP1 3SG. Our data protection registration number is Z6352083.
1. What information do we collect?
We may collect, store and use the following kinds of personal information about individuals who visit and use the Website:
(a) information about your computer and about your visits to and use of this Website including your computer’s IP address, geographical location, browser type, referral source, length of visit, number of page views and navigation around our Website;
(b) information relating to any transactions carried out between you and us on or in relation to this Website, including information relating to any payments you make for services (such as payments to attend social events, theatre events or sporting activities);
(c) information that you provide to us for the purpose of pupil enrolment, registrations and other administrative or record-keeping purposes, including contact details of pupils and their next of kin;
(d) information that you provide to us for the purpose of subscribing to our email notifications and newsletters, including your email address; and
(e) any other information that you choose to send to us, or which is provided by third parties, including in the context of your relationship with us as a parent, teacher or pupil.
2. Using your personal information
By using the Website and submitting your personal information to it you acknowledge and agree that we may use your personal information to:
(a) administer the Website;
(b) improve your browsing experience by personalising the Website;
(c) enable your use of the services available on the Website;
(d) collect payments from you, send to you goods purchased via the Website, and supply to you services purchased via the Website;
(e) provide third parties (such as marketing consultants) with statistical information about our users;
(f) deal with enquiries and complaints made by or about you relating to the Website; and
(g) subject to paragraph 3, to maintain contact with parents, guardians, pupils and former pupils.
(h) Personal Information
As is the standard policy of most websites, Ipswich School automatically gathers information about your computer such as your IP address, browser type, referring/exit pages and operating system. We use this information to improve our website and marketing.
• Information provided to us through our application form is sent to the Admissions Departments at Ipswich School and Ipswich Prep School.
• Information provided to us through our quick enquiry form is sent to the Admissions Departments at Ipswich School and Ipswich Prep School, Ipswich School Reception, the Sixth Form Department, the Music Department and the Development department, depending on the type of enquiry selected from the drop-down menu.
• Information provided to us through our book a tour and request a prospectus forms are emailed directly to the Admissions Departments at Ipswich School and Ipswich Prep School.
• Information provided to us through our Open Day or Sixth Form Information Evening requests forms are emailed directly to the Admissions Departments at Ipswich School and Ipswich Prep School and Sixth Form Department at Ipswich School.
• Information provided to us through our Job Vacancies application form is sent to the Human Resources Department at Ipswich School.
• Information provided to us through our Development Gift Aid form is sent to the Development Department at Ipswich School.
• Information provided to us through our JustGiving page is sent to the Development Department at Ipswich School
You have the right to ask us to remove all data that we hold on you which is personally identifiable as an individual.
We do not share your personal information with any third party.
3. Use of your information on the Website and on Social Media Sites
We currently operate accounts in the name of Ipswich School on twitter.com (including the School’s main twitter account https://twitter.com/ipswichschool and several department-specific accounts such as https://twitter.com/IpswichDrama, https://twitter.com/ipswichenglish and https://twitter.com/IpswichMusic) and may in the future operate similar accounts on other social media sites such as facebook.com (“Social Media Sites”). Please note that content posted to Social Media Sites may be embedded in or otherwise displayed through the Website but your use of those Social Media Sites (and those sites’ use of your personal information) remains subject to their terms and conditions of use.
We may from time to time make use of your information:
(a) for the purpose of celebrating pupils’ achievements (including by publishing photographs or videos featuring pupils or their parents or guardians on the Website or on Social Media Sites);
(b) for our fundraising, marketing or promotional purposes (including by publishing photographs or videos featuring pupils or their parents or guardians on the Website or on Social Media Sites); and
(c) for communicating with you by announcements made on the Website or on Social Media Sites.
4. Communication with you
We may use your contact details to communicate with you for the purposes set out above. By submitting your personal information, you agree that we may also use your contact details to:
(a) send you email notifications that you have specifically requested; and
(b) send to you our newsletters and other communications relating to the business of Ipswich School which we think may be of interest to you by post or by email or similar technology, unless you have indicated that you would prefer not to receive these (i) by taking advantage of any opt-out facility in any email we send you; (ii) by means which may be provided on the Website; or (iii) by informing firstname.lastname@example.org that you no longer wish to receive communications from us.
In addition, we may need to disclose your personal information:
(a) to the extent that we are required to do so by law;
(b) in connection with any legal proceedings or prospective legal proceedings;
(c) in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk);
(d) to any person who we reasonably believe may apply to a court or other competent authority for disclosure of that personal information where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information; and
(e) as is otherwise reasonably necessary for the operation of the Website and of Ipswich School.
6. Security of your personal information
We will, in compliance with the Data Protection Act, take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information. We will store all the personal information you provide to us via the Website on our secure servers .
You are responsible for keeping your password and user details confidential. We will not ask you for your password (except when you log in to the Website).
7. Your rights in relation to information we hold about you
You may instruct us to provide you with any personal information we hold about you. Please note that the rights of access of a data subject under the Data Protection Act are personal to the data subject. We will, however, in most cases rely on a parent’s or guardian’s consent to process data relating to pupils unless, given the nature of the data processing in question, the pupil’s age and understanding, it is unreasonable in all the circumstances to rely on a parent’s or guardian’s consent. In using the Website, pupils agree that we may disclose their personal information to their parents or guardians.
Any individual wishing to access their personal information should put their request in writing to Mr P. Wranek, Data Protection Controller, Ipswich School, 25 Henley Road, Ipswich, Suffolk IP1 3SG. We will endeavour to respond to such written requests as soon as is reasonably practical and in any event, within the statutory time limits. Provision of such information will be subject to the supply of appropriate evidence of your identity, and we may charge an administration fee of up to £10.00 for providing this information. We may withhold such personal information to the extent permitted by law. Please be aware that certain data is exempt from the rights of access of a data subject under the Data Protection Act. This may include information which identifies other individuals, information which we reasonably believe is likely to cause damage or distress or information which is subject to legal professional privilege.
Please let us know if any personal information that we hold about you needs to be corrected or updated.